PropertyChecklist.net ("the Site") is operated by Identity Square. We are committed to protecting your privacy and being transparent about how we handle your information. This Privacy Policy explains what data we collect, why we collect it, and your rights under applicable data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
For the purposes of data protection law, the data controller is Identity Square, operating the website PropertyChecklist.net. If you have any questions about this policy or your personal data, you can contact us through identitysquare.com.
2. What Data We Collect
Data we do not collect
This Site is designed with privacy in mind. We do not:
- Require you to create an account or log in
- Collect your name, email address, or phone number
- Process any payment information
- Store your checklist data on our servers — it is saved only in your browser's local storage on your own device
- Sell or share any personal data with third parties for marketing purposes
Data that may be collected automatically
When you visit the Site, certain technical data may be collected automatically through our hosting provider and any analytics tools in use:
- IP address — may be logged by our hosting provider as part of standard server operations
- Browser type and version — helps us ensure the Site works correctly across different browsers
- Device type — desktop, mobile, or tablet
- Pages visited and time spent — helps us understand how the Site is used and which content is most helpful
- Referring website — the website you visited before arriving at our Site
This data is used in aggregate form to improve the Site and is not used to personally identify individual visitors.
3. Local Storage
The property buying checklist uses your browser's local storage to save your progress. This data:
- Is stored entirely on your device
- Is never transmitted to our servers
- Can be cleared at any time by clearing your browser data
- Will be lost if you switch browsers or devices
Local storage is not the same as cookies. It does not track you across websites and is not shared with any third party.
4. Cookies
This Site may use cookies for essential functionality and analytics purposes. Cookies are small text files stored on your device when you visit a website.
Essential cookies
These are necessary for the Site to function properly. They do not require your consent under UK law.
Analytics cookies
If we use an analytics service (such as Google Analytics or a privacy-focused alternative), analytics cookies may be used to understand how visitors interact with the Site. These cookies collect information anonymously and help us improve the Site. Where analytics cookies are used, we will ensure that appropriate consent mechanisms are in place where required by law.
You can control and manage cookies through your browser settings. Most browsers allow you to refuse cookies or delete them. Please note that disabling cookies may affect the functionality of the Site.
5. Third-Party Links
This Site contains links to external websites, including government services, financial comparison tools, and other third-party resources. We are not responsible for the privacy practices of these external sites. We encourage you to read the privacy policy of every website you visit.
Clicking an external link does not share any of your data from our Site with the third party (beyond standard HTTP referrer information sent by your browser).
6. Legal Basis for Processing
Where we process any personal data (such as IP addresses collected through server logs or analytics), our legal basis under the UK GDPR is:
- Legitimate interests (Article 6(1)(f)) — we have a legitimate interest in understanding how our Site is used, ensuring its security, and improving the user experience. We have assessed that this processing does not override your rights and freedoms given the minimal and anonymised nature of the data involved.
7. Data Retention
Any automatically collected technical data (such as server logs) is retained only for as long as necessary for the purposes described in this policy, typically no longer than 26 months. Analytics data is retained in aggregate, anonymised form.
Your checklist data in local storage is retained on your device until you clear it or clear your browser data.
8. Your Rights
Under the UK GDPR, you have the following rights in relation to your personal data:
- Right of access — you can request a copy of any personal data we hold about you
- Right to rectification — you can ask us to correct inaccurate data
- Right to erasure — you can ask us to delete your personal data
- Right to restrict processing — you can ask us to limit how we use your data
- Right to object — you can object to our processing of your data based on legitimate interests
- Right to data portability — you can request your data in a structured, machine-readable format
Given that we collect minimal personal data, most of these rights are unlikely to apply in practice. However, if you wish to exercise any of these rights, please contact us through identitysquare.com.
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's data protection supervisory authority.
9. Children's Privacy
This Site is not directed at children under the age of 16. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us and we will take steps to delete it.
10. International Transfers
Our hosting provider may process data in locations outside the United Kingdom. Where this occurs, we ensure that appropriate safeguards are in place in accordance with UK data protection law.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last updated" date. We encourage you to review this page periodically.
12. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact us through identitysquare.com.